Job Description

You deserve a job that you feel proud of, where you can channel your knowledge and skills into projects that positively affect communities, and where you design your own path. Become an employee-owner of a growing engineering and consulting firm where we strive to provide a diverse and equitable culture of support and opportunities. Our success is driven by our employee-owners, and we're excited to have you be a part of it.

The Impact You'll Have:

Alliant Engineering is looking to add a Project Coordinator/Administrative Assistant in our growing Tampa Office. This position presents a great opportunity for a self-motivated individual to work in a dynamic and engaging environment in our new Tampa Office. The successful candidate we desire brings expertise in a Project Coordinator/Administration role within the A/C/E industry.

Responsibilities:

• Prepare, edit, and proofread technical specifications, contracts, memos, and additional correspondence.
• Set up and maintain project files
• Manage online construction bidding process
• Format edits to scopes
• Create subconsultant agreements and obtain required signatures
• Set up budget detail and invoicing spreadsheets
• Prepare invoices
• Prepare presentations and coordinate meetings for internal and external clients
• Schedule client management meetings
• Arrange logistics for public meetings
• Research landowner contact information
• Generate and process monthly reports
• Complete and submit permit applications
• Assist department with coordination of RFQ's and RFP's
• Liaison between Engineers, Grant Administrators, Mayors, City/Town Managers, and City/Town Clerks.
• Work with multiple Project Managers and project teams as needed
• Assist Project Managers with a variety of project development, initiation, planning, execution, and closeout activities
• Apply company quality assurance guidelines and procedures for project document management
• Coordinate production and delivery of major work products
• Run reports and customized financial information in VantagePoint
• Proactively manage Team Leaders and Company-wide activity Outlook calendars
• Manage/track Professional Licenses and professional development hours
• Book travel arrangements and manage expense reports
• Assist with event planning and coordination
• Plan and handle logistics for conferences, meetings, and events

Qualifications:

• Associate degree in a closely related field or a combination of education and relevant experience in a professional corporate environment
• A minimum of 3+ years related experience in A/E/C industry
• Self-motivated, detail-oriented professional, ability to multitask a must
• High level of proficiency with MS Office including Excel, Word (mail merges, formatting, etc.), PowerPoint, SharePoint and Outlook
• Ability to handle confidential information
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Excellent verbal and written communication skills including grammar, punctuation and proofreading
• Capacity to thrive in a fast paced environment
• Exceptional organizational and technical/problem-solving skills and the ability to manage multiple tasks with minimal oversight
• Ability to work with partial information, identify further data necessary to effectively complete tasks, and either prepare preliminary but incomplete work products or work with individuals to collect necessary data for preparation of complete work products
• Working knowledge of VantagePoint preferred

Benefits:

At Alliant, we take care of our employees by offering a world class benefit package including:

• Competitive Salary with Bonus Opportunities
• Market-Leading Profit Sharing, ESOP and 401k Contribution Programs
• Medical (with HSA Contribution), Dental, and Vision Plans
• Company Paid Life Insurance, Short-Term Disability and Long-Term Disability
• Flexible Spending Accounts for Medical and Dependent Care
• Wellness Programs and Competitions
• Generous Annual Leave and Compensatory Time Off Programs
• Flexible Schedules
• Casual Work Environment
• Paid Professional Development and Training
• Community Involvement/Charity Events
• Numerous Employee Focused Events (Lunch & Learns, Office Recreation Room, Off-Site Socials, Etc.)

Who We Are:

Alliant Engineering, Inc., an employee-owned company, is a growing engineering, planning, landscape architecture, and surveying firm with a strong culture of customer service, quality, delivery, and innovation. At Alliant we work hard; we have fun; and we love it.

We design solutions that address current needs while paving the way for a brighter future. We provide a culture of diversity, equity, and support, where everyone is given the opportunity to grow and succeed. We approach every project with unwavering confidence yet remain humbly committed to designing work that speaks for itself. At Alliant, our employee-owners are the force behind our success, and we can't wait for you to join us to build better communities with excellence and passion.

The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.

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