Job Description

Ultimate Staffing is currently recruiting an experienced Executive Assistant for a premier client located in Stamford, CT. This role provides high-level administrative support to the CEO and occasional support to other senior executives. The ideal candidate will have 7-10 years of experience in a similar capacity, a professional demeanor, and exceptional communication and organizational skills.

Key Responsibilities:

• Oversee and coordinate daily administrative tasks for the CEO, with occasional support to other executives
• Independently manage sensitive matters with integrity, discretion, and mature professionalism
• Coordinate logistics and take detailed minutes for quarterly Board meetings; maintain official records for internal auditors
• Manage the CEO's calendar, appointments, and schedules
• Prepare and manage business documents, presentations, spreadsheets, and mail merges
• Handle CEO's expense reports via Acumatica; track, prepare, and submit accurately
• Coordinate complex business and personal travel (commercial and private travel)
• Manage CEO's benefits and reconcile annually
• Handle personal and business vendor accounts; manage recurring monthly club payments
• Answer and assist with the company's main phone line
• Support ad hoc projects and special assignments as needed

Qualifications:

• 7-10 years of Executive Assistant experience, preferably in a corporate or executive office setting
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to multitask and manage time effectively
• Advanced proficiency in Microsoft Office Suite, especially Excel; tech-savvy mindset
• Proven ability to handle confidential information with discretion
• A collaborative team player with a positive, professional demeanor

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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