Job Description

*Position will be a contract to perm for the right candidate*

Position Summary:

The Accounts Payable Specialist will be responsible for the timely and accurate payment of invoices, acting as a liaison between cross-functional departments and vendors to address payables related activities according to established policies and procedures.

Duties & Responsibilities:

• Ensure invoices are entered timely, accurately and are paid in accordance with vendor negotiated terms.
• Perform a three-way match of invoices, receiving paperwork, and purchase orders.
• Process non-PO invoices by verifying receipts, supporting documentation, G/L coding, and appropriate approvals in accordance with established delegation of authority matrix.
• Maintain accounting records by filing and indexing invoices.
• Assist with reconciling vendor statements and resolving accounts payable issues with vendors.
• Assist in negotiating terms on COD/prepaid vendors.
• Prepare documentation for wire payments.
• Assist in the conversion and verification process of vendor ACH.
• Complete monthly consignment payments.
• Reconcile vendor statements and research/resolve any payment discrepancies.
• Develop and maintain positive working relationships with internal customers and vendors.
• Assist in month end AP accruals, clearing account reconciliations, and intercompany payables.
• Timely respond to account payable related inquiries.
• Assist in providing necessary documentation during annual audits.
• Administrate the T&E application, review, and process employee expense reports.
• Facilitate the reconciliation of departmental Pcard expense reports.
• Review and approve office supply orders.
• Support General Accounting Team as needed.
• Perform other assigned tasks by the Financial Operations Manager and Controller.

Required Qualifications:

• 4+ years of relevant experience in a similar role.
• High degree of attention to quality.
• Ability to prioritize and work in a fast-paced, high-volume work environment.
• Ability to problem solve and make decisions.
• Work effectively in a team-oriented environment.
• Proactive, can-do attitude with strong time management and organizational skills.
• Able to see and understand “the big picture.”
• Strong analytical capabilities including familiarity with Excel report creation and maintenance.
• Autonomous, pro-active, and results focused.
• Ability to work cohesively within a multi-disciplinary team and collaboratively cross-departmentally.
• Possesses great Business acumen.
• Flexibility to work non-standard hours to meet critical deadlines.
• Strong written and verbal communication skills.
• Able to thrive in a rapidly changing environment while maintaining priorities and meeting deadlines.

Preferred Qualifications:

• Associate or bachelor’s degree in accounting or business administration and minimum 2 years of relevant experience.
• Automation experience a plus.
• Quantum and Concur experience a plus.

Travel:

• Some travel may be required with advanced notice.

Language:

• Ability to read, write, speak, and understand English.

Physical Demands:

• Regularly spend long hours sitting and using office equipment and computers.
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer.
• Flexibility to work non-standard hours to meet critical deadlines.

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